Information on data processing

Data protection is a fundamental right. Just as everyone has the right to express his opinion freely, everyone also has the right to decide for himself within the framework of the laws on the collection and processing of his data. Data protection is about your data.

For us as insurance brokers, fair and transparent processing of your data is of particular importance, since trust and reliability are indispensable business principles for our "intangible services" in contact with our business partners.


Information on data processing:

This information applies to data processing within the framework of the brokerage contract concluded between you and us and/or the service ordered by you.

The processing of data means, in particular, the collection, storage, use and transmission of your data.


  1. responsibilities

Responsible for data protection:

St. 2-6
44135 Dortmund

represented by the managing directors:
Joachim Nill
Stefan Nill
Klaus-Michael Ossenkopp

Data Protection Officer:
Andreas Sutter


  1. Purpose and legal basis of data processing

The conclusion or execution of an offer, cover proposal or insurance contract is not possible without the processing of your data.It is necessary to process your personal data, including special categories of personal data to fulfill our brokerage agreement.

Personal data is all the information that relates to an identified or identifiable natural person. Examples are a name, address, profession, marital status, bank details, communication data, insurance contract numbers, etc.

Special categories of personal data include among other things, health data, data on religion, union membership, party membership, racial and ethnic origin, sex life and sexual orientation, and genetic and biometric data as well.

In accordance with Article 5 para. 1b of the General Data Protection Regulation (GDPR), personal data may only be collected and processed for specified, explicit and legitimate purposes.

We process your data exclusively to execute our brokerage contract and the service requested by you.  The legal basis for data processing is Art. 6 para.1 b) of the General Data Protection Regulation (GDPR): “To fulfil a contract...processing is necessary."

Also, we allow ourselves to inform you about relevant market developments up to four times a year with our in-house newspaper "Contact." The sending can be revoked at any time.

If we want or need to use personal data for purposes other than those for which the data was collected, we will inform you in advance and obtain your consent. 


  1. Cooperation with other entities in the transfer and receipt of data

It may be necessary to work together with cooperation partners within the scope of the work that was undertaken in accordance with your contract (e.g., requests for cover, the conclusion of contracts, contract administration and handling of claims and benefits, etc.). Your data must be forwarded to or received from these entities to do this. They are entitled to store and use the data within the scope of the purpose of the contract.

This may take the form of:

  • "LN-Vorsorgemanagement GmbH" for personal insurance business and investments
  • The insurer, reinsurer, underwriting agent or alternative risk carrier
  • cooperating insurance brokers and ad hoc advisers
  • technical service providers/experts
  • Social insurance carriers
  • Banks and investment companies
  • building societies
  • Financial services institutions and brokerage firms
  • Lawyers, tax consultants, auditors
  • insurance ombudsmen
  • Federal Financial Supervisory Authority (BaFin)

 However, your data will only be passed on to the extent necessary for the respective purpose of the processing.

The legal basis for the transfer is Art.6 Para. 1 f) of the General Data Protection Regulation (GDPR) Art.6: Processing is necessary to protect the legitimate interests,...unless the interests of the data subject prevail...

A transfer to a third country only takes place if we represent your interests or the interests of one of your local subsidiaries on your behalf.


  1. Duration of data storage

We store your data for the duration of our contractual relationship.  

After that, your data will be restricted for further use and from this point on will only be available for the purposes provided for in Articles 17 and 18 of the General Data Protection Regulation (GDPR).

These purposes include, in particular, compliance with the legal retention periods and the assertion, exercise, and defence of legal claims, for example, to prove proper advice.

The statutory limitation periods are up to 30 years, the statutory retention periods up to 10 years. We store proofs of advice as long as claims can be asserted from them.

If your data is no longer needed for the purposes mentioned above and all retention periods have expired, then your data will be permanently deleted.


  1. Rights of data subjects

  2. a) Transparency/the right of access

We will be happy to provide you with information about your personal data stored at the above address. Furthermore, we will be happy to inform you on request to which entities we have specifically passed on your data within the framework of the execution of the brokerage contract.

  1. b) Rectification and completion of the stored data

We will of course rectify or complete your personal data without delay if we become aware that it is incorrect or incomplete or if you give us appropriate notice.

  1. c) Deletion of stored data

Your data will be deleted in accordance with the rules described under 3. above. We also delete the data if you wish that and if a corresponding claim exists, e.g. in the event that the purpose is no longer valid, that your consent is revoked and in the event of unlawful storage.

  1. d) The right to limit the processing

If one of the reasons mentioned under 4. is present, which oppose a deletion, we will limit the use of your personal data at your request. This means that we keep your data safe and inaccessible and only use them with your consent or within the scope of one of the above-mentioned obligations to provide proof.

  1. e) The right to data portability

If you wish, we can provide you with the data you provide in a structured, common and machine-readable format.

  1. f) Right of appeal

You may at any time complain to the data protection officer mentioned above or to a data protection supervisory authority. The data protection supervisory authority responsible for us is:

State Commissioner for Data Protection and Freedom of Information Nordrhein-Westfalen
Kavalleriestraße St. 2 – 4
40213 Düsseldorf


Note: Identification under the Anti-Money Laundering Act

In accordance with the Anti-Money Laundering Act, we are obliged and legitimised to, in the course of the completion of

  • life insurances
  • accident insurance with a premium refund
  • Loan as defined in §1 Para. 12 no. 2 of the German Banking Act (Kreditwesengesetz - KWG)

to identify the contractual partner - if applicable for these persons and beneficial owners - before the conclusion of the contract using identification documents to be submitted accordingly and to forward a copy of the presented identification documents to the insurer.


Local roots. Global connection.